The Marinwood Association

Your local non-profit volunteer community organization dedicated to preserving, maintaining and enhancing our neighborhood.

Marinwood Village Planning Process

June 10, 2008

Scope of Work

Please Refer to the Project Schedule and Funding Chart for the project schedule and funding for the tasks described below.

Task 1. Preferred Development Alternative

Task 1.1 Stakeholder Meetings

Facilitate and record six stakeholder meetings between the community representatives, the local government representatives, the developer and the property owners to develop a shared vision for the reuse of the existing Marinwood Plaza site. Develop alternative design plans for the site that address the land use mix, housing including affordable housing, building massing, circulation and parking, streetscape elements and open space amenities. Fine tune site plan alternatives and select a preferred alternative for development. This task includes meeting and materials preparation, set up and documentation.

Responsibility: Design, Community & Environment (DC&E) planning consultants with oversight by Marin County Community Development Agency
Deliverables: Meeting materials, set up, documentation Alternative design plans

Task 1.2 Conduct Community Outreach

Prior to the community workshops, conduct outreach to further inform the community about the Marinwood Village Planning Process and upcoming workshops, and encourage participation. Outreach methods will include:

• Design, production and distribution of two newsletters to 2,409 Marinwood homes and other identified stakeholders.
• Design and production of posters to be displayed at key community locations.
• Development and distribution of press releases for local newspapers, such as the Marin Independent Journal and San Rafael Newspointer.
• Update of Marinwood Association website with information related to design alternatives and community meetings.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Outreach materials, Newsletters, website

Task 1.3 Facilitate Community Workshops

Facilitate and record two community workshops. The first workshop will present the draft vision and design alternatives, first developed with the stakeholders. The intent of this workshop will be to receive input from the community on these drafts. The second workshop will present a preferred alternative that is based on community in¬put, and receive comments on it in order to make necessary refinements. This task includes meeting and materials preparation, including a PowerPoint presentation and graphic displays, as well as set up, facilitation and meeting documentation.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Meeting materials, meeting attendance list, straw poll outcomes, documentation and meeting notes, refined alternative design plan

Task 2. Parking and Circulation Study

Task 2.1 Conduct Field Research and Collect Data

Review existing traffic conditions, with a focus on three weekday mornings and after¬noon peak commute periods. Observe and record traffic conditions, including poten¬tial freeway jumping, vehicular queuing, illegal maneuvers and driver behaviors. Ana¬lyze pedestrian, bicyclist, transit rider and parking characteristics. Conduct turning movement counts on weekdays between 7 a.m. and 9 a.m. and be¬tween 4 p.m. and 6 p.m. at the intersections of Highway 101 Southbound Ramps/ Miller Creek Road and Miller Creek Road/Marinwood Avenue.

Responsibility: Traffic engineering consultant with oversight by Marin County Community Development Agency in consultation with the Department of Public Works and Transportation Authority of Marin.
Deliverables: Data from traffic conditions turning movement count, Analysis of pedestrian, bicyclist, transit rider and parking characteristics (OR Working Paper on transportation conditions

Task 2.2 Assess Current Conditions

Conduct intersection level-of-service analysis for the two study intersections for each study period. This analysis will be based on methods from the 2000 Highway Capac¬ity Manual. Identify the location and condition of existing sidewalks, pedestrian walk¬ways/pathways, bicycle paths, bus stops and routes, and potential unsafe conditions along routes to and from school. Assess public transportation use levels.

Responsibility: Traffic engineering consultant with oversight by Marin County Community Development Agency in consultation with the Department of Public Works and Transportation Authority of Marin.
Deliverables: Working Paper with level-of-service analysis, Maps of existing sidewalks, pedestrian walkways/pathways, bike paths, bus stops and routes, and conditions along routes

Task 2.3 Forecast Future Conditions and Recommend Improvements

Estimate the potential future traffic generated by redevelopment at Marinwood Village based upon output from the Transportation Authority of Marin’s travel demand model, and conduct a future level-of-service analysis for the two study intersections. Recommend potential design revisions, including measures to reduce traffic diver¬sion, if appropriate. Recommend measures to improve pedestrian and bicyclist routes, and to improve access to public transportation nodes.

Responsibility: Traffic engineering consultant with oversight by Marin County Community Development Agency in consultation with the Department of Public Works and Transportation Authority of Marin.
Deliverables: Recommendations of potential design revisions

Task 2.4 Prepare Parking and Circulation Study

Document the analysis and recommendations in a circulation study that will include illustrative maps and figures.

Responsibility: Traffic engineering consultant with oversight by Marin County Community Development Agency in consultation with the Department of Public Works and Transportation Authority of Marin.
Deliverables: Parking and circulation study

Task 2.5 Participate in Public Meetings

Participate in three stakeholder planning meetings and one community workshop. This task includes materials preparation, including a PowerPoint presentation and graphic displays.

Responsibility: Traffic engineering consultant with oversight by Marin County Community Development Agency in consultation with the Department of Public Works and Transportation Authority of Marin.
Deliverables: Meeting materials, set-up, documentation

Task 3 Master Plan

Task 3.1 Develop Master Plan Vision, Goals and Policies

Refine the draft Marinwood Village vision as discussed and reviewed by the stake¬holders and the community. Develop goals and policies for redevelopment of the site that help accomplish the vision.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Draft Master plan vision, goals and policies

Task 3.2 Refine Development Concepts

Describe the land use pattern, mix of uses and circulation component conceptualized for Marinwood Village, for inclusion in the Master Plan. Display the preferred alter¬native graphically, as refined through Task 1.3. Explain how the Master Plan land use and circulation pattern addresses General Plan policies, including housing and affordable housing, density, connectivity and open space. Include discussion of property access, parking, and ve¬hicular, pedestrian, bicycle and public transit circulation through and to the site.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Graphic displays of preferred alternatives

Task 3.3 Plan Implementation Memorandum

Develop a strategy that identi¬fies the next steps for the County, community and developer to take to implement the plan.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Implementation Memo

Task 3.4 Schematic Drawings

Develop schematic drawings of the site plan and elevations of the proposed Marinwood project.

Responsibility: TWM with input from DC&E and oversight by Marin County Community Development Agency
Deliverables: Schematic Site Plan Drawings and Elevations

Task 3.5 Master Plan Final Report and Hearings

Present the Final Master Plan at one to three meetings of the County of Marin Planning Commission and/or Board of Supervisors during the review and adoption process of the Specific Plan.

Responsibility: DC&E with oversight by Marin County Community Development Agency
Deliverables: Master Plan Final Report

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